What Is Timesheet and Task Management Software?

Timesheet and task management software helps businesses record employee work hours while also organizing the tasks those hours relate to and businesses can maintain better visibility into employee activities, task ownership, deadlines, workload, and time spent.

What is the difference between a timesheet and task management?

A timesheet records how employees spend their working time, while task management organizes what work needs to be completed, who is responsible for it, and its progress. Using both together can give managers a clearer picture of employee work and time.

Can managers see what tasks employees are working on?

Yes, Task management systems can provide managers with visibility into assigned work, ownership, deadlines, and progress. CollectivWork supports task management and workload visibility, helping managers maintain a more structured view of employee work.

Can timesheets help with workload planning?

Yes. When timesheet information is viewed alongside tasks and responsibilities, managers can better understand how employee time is being distributed. Timesheet systems are also commonly used for resource allocation and workforce planning.

Can employees update timesheets and tasks from mobile devices?

Yes. Employees can update timesheets and task-related information from mobile devices. This is especially useful for remote, hybrid, field, or travelling employees who may not always have access to a desktop. CollectivWork can be configured to support timesheet and task updates through mobile devices as well as the web, helping employees record work and time wherever they are.

What is the difference between attendance and timesheets?

Attendance records when an employee is present or working, while a timesheet records how working time is spent across tasks or activities.

Timesheets & Task Management

Turn Time and Tasks into Clearer Workflows

As teams grow, keeping track of work through spreadsheets, messages, and individual follow-ups becomes difficult.

Explore Timesheets & Tasks

CollectivWorkSearch

TimesheetCreation

Create your timesheet

CancelDraftSubmitNo timesheet exists for this week yet.

Timeline

28-09-2026 - 04-10-2026

Timesheet Type

Weekly

Project / Task28-Sep29-Sep30-Sep01-Oct02-Oct03-Oct04-OctTotal

SONNET001RecurrenceTest0.00.00.00.00.0——0.0

CWP004Test Task Management0.00.00.00.00.0——0.0

PRJ-003Test Task Management0.00.00.00.00.0——0.0

PRJ-003First Task0.00.00.00.00.0——0.0

Total hours0.00.00.00.00.00.00.00.0

Project CodeProject NameTask Name

Timesheets & Task Management Overview

Managers need visibility into what employees are working on, how much time is being spent, what is pending, and who owns each task. Employees, on the other hand, need a simple way to record their work without adding unnecessary administrative effort.

CollectivWork brings timesheets and task management, helping businesses maintain a clearer view of employee work and time within one connected system.

CollectivWorkSearch

TimesheetRequest Details

TS-0337Created On: 11-06-2026Under review

Requested ByKushagraDuration TypeWeeklyWeek Start08-06-2026Total Hours15:00 hours

Project / Task Name08-0609-0610-0611-0612-0613-0614-06Time

CW Project Sonnet 2.0Funds Settlement0.01.01.01.00.00.00.03.0

CW Project Sonnet 2.0Installation Process0.01.01.01.00.00.00.03.0

CW Project Sonnet 2.0Budget Planning0.01.01.01.00.00.00.03.0

CW ProjectTask 060.01.01.01.00.00.00.03.0

CW Project-82Task 010.01.01.01.00.00.00.03.0

Hours by project

Sonnet 2.0 · 9.0 hrs
CW Project · 3.0 hrs
CW Project-82 · 3.0 hrs

Timesheet Management

Track Time Against Actual Work

CollectivWork allows employees to record time against their work, helping businesses understand how working hours are distributed across tasks and activities.

Weekly or custom timelines
Time logged per project
Time logged per task
Draft, submit and approve

CollectivWorkSearch

Task ManagementBoardTEST

Type: AllCustom rangeAssignee: AllShare

To Do3Task

Check store facade and signageDaily16-10-2026Checklist 3/5

Funds settlement reviewOne time12-10-2026Checklist 1/4

Vendor invoice follow-upDaily15-10-2026Checklist 1/3

In Progress3Task

Automation testingOne time16-10-2026Checklist 6/6

Client onboarding checklistOne time20-10-2026Checklist 3/6

Payroll input reconciliationMonthly18-10-2026Checklist 2/5

Done2✓ Completion

Task for HRMS dept.Weekly29-10-2026Checklist 4/4

Sprint retro notesWeekly14-10-2026Checklist 2/2

Tasks created vs completedCreatedCompleted

MonTueWedThuFriSat

Owners5Due this week4Overdue0Logged24.0 hrs

Task Management

Assign Tasks with Clear Ownership

When tasks are managed through messages or verbal follow-ups, responsibilities can easily become unclear.

With CollectivWork, businesses can create and manage tasks with defined:

OwnershipEvery task carries a named owner, so nobody has to ask who is picking it up.
DeadlinesDue dates sit on the task itself instead of living in a thread or a reminder.
Status and progressStages move from to do, to in progress, to done, keeping current state visible.
Related work activityChecklists, comments and logged time stay attached to the work they belong to.

This gives employees clarity on what they are responsible for while giving managers a more organized view of ongoing work.

CollectivWorkSearch

TimesheetTeam Workload

Team utilisation81%Hours this week162.0Open tasks28

Logged hours against capacityCapacity 40.0 hrs

Kushagra AnandProject Manager · CW-10427 open38.0
Ananya KapoorBusiness Analyst · CW-10885 open32.0
Rahul MehtaSoftware Engineer · CW-11219 open44.0
Meera IyerQA Engineer · CW-11644 open27.0
Vikram RaoDesigner · CW-12033 open21.0

Over capacity1
Balanced3
Has room1

Team Workload Visibility

Understand Team Workload More Clearly

When managers have visibility into tasks and time, it becomes easier to understand how work is distributed across employees.

Who is carrying the mostOpen tasks and logged hours per employee, side by side against working capacity.
Where the time is goingHours grouped by project and task, so effort can be compared with the plan.
What is still openPending, in-progress and overdue work rolled up by team, project and owner.

CollectivWorkSearch

Task ManagementYour Board

Your BoardExplore and manage all your boards in one place.Create Board

Total Assign Tasks

19

Total Completed Tasks

11

Total Pending Tasks

8

Total Priority Tasks

4

CW Board67% complete24 tasks9

Sonnet 2.061% complete31 tasks12

Stark Project 139% complete18 tasks6

Updated from web and mobileIn sync

Everyday Task Management

Make Task Management Part of Everyday Work

Task management works best when it is simple enough to become part of the daily workflow.

Maintain a more organized way to assign, update, and follow tasks without relying entirely on spreadsheets or separate manual trackers.

Assign a task
Set the deadline
Update the status
Add a checklist
Log the time spent
Follow it through to done

CollectivWorkSearch

Task ManagementMy Priorities

What to pick up firstSort by priority

Automation testing passStark Project 1MediumThis week5.0h
Funds settlement reviewCW Project Sonnet 2.0CriticalToday3.0h
Task management handoverCW ProjectLowNext week1.0h
Installation process checkCW Project-82HighTomorrow4.0h
Budget planning & forecastCW Project Sonnet 2.0CriticalToday2.0h
Store facade & signage auditCW BoardHighIn 2 days2.0h

Critical2 · 5.0h
High2 · 6.0h
Medium1 · 5.0h
Low1 · 1.0h

Work Prioritization

Make Prioritization Easier

When employees are handling multiple responsibilities at once, it can be difficult to decide what should come first.

Structured tasks, deadlines, and time records help teams organize priorities more clearly and focus on the work that needs attention first.

Priority bands
Deadlines in view
Effort already logged
Project context

CollectivWorkSearch

TimesheetWork Updates

Today’s activity03 Oct 2026 · Delivery team0.0hours logged

Rahul Mehta moved Automation testing09:12→ Done2.0 hrs
Ananya Kapoor logged time on Budget planning & forecast10:041.5 hrs
Kushagra Anand assigned Funds settlement review11:30→ Rahul Mehta
Meera Iyer submitted Timesheet TS-034116:48→ Pending approval27.0 hrs
Vikram Rao completed Store facade & signage audit17:20→ Done3.0 hrs

Status changes3Time entries4Follow-ups needed0

Structured Work Updates

Keep Work Updates More Structured

Tasks and timesheets give teams a more organized way to record work, update progress, and capture time spent without relying on scattered messages or manual trackers. This helps create a clearer day-to-day workflow for both employees and managers.

Progress recorded on the task
Time captured against real work
Status visible without a follow-up
History kept in one place

CollectivWorkSearch

TimesheetReportsWorkload Planning

Hours logged1,212Plan accuracy96%Projects tracked5

Planned vs logged hoursPlannedLogged

W-36W-37W-38W-39W-40W-41

Distribution by project

CW Project Sonnet 2.0412 h
CW Project-82315 h
Stark Project 1218 h
CW Board170 h
Internal & support97 h

Planning & Workload Management

Support Better Planning

When tasks and time records are maintained consistently, businesses can understand how work is being distributed and where additional attention may be required. This can support better planning, prioritization, and workload management across teams.

See how work is distributedHours and open tasks rolled up by project, team and employee.
Spot where attention is neededCompare planned effort with logged time to find the weeks that ran over.
Plan the next stretchUse consistent records to allocate the work ahead instead of estimating blind.

Timesheets & Tasks Together

What changes when work and time live in one system

01
Time against real work
Employees record hours against the tasks and projects they were actually on.
02
Clear task ownership
Every task has an owner, a deadline and a status anyone can check.
03
Workload you can see
Managers see how work is spread across the team before it becomes a problem.
04
Fewer follow-ups
Progress lives on the task, so updates stop depending on chasing people.
05
One place for work
Boards, tasks and timesheets sit together instead of in separate trackers.
06
Records worth reporting on
Consistent task and time data turns into planning and workload insight.

Timesheets & Task Management

Clearer work. Clearer time records.

Keep tasks, ownership, deadlines and logged hours in one connected system, so employees record work without extra effort and managers can see how time and workload are distributed across the team.

See Timesheets & Tasks in Action

FAQs