One employee record. Every stage connected.
Manage employee information, onboarding, documents and exits through one connected HRMS experience — giving HR teams a reliable view of every employee from joining to exit.
Employee Directory / Employee List / Aarav Sharma
Aarav Sharma
aarav.sharma@collectivwork.com
- Designation:
- Senior Product Designer
- Employee Id:
- EMP-1042
- Department:
- Design
- Location
- Bengaluru
- Reports To
- Ananya Kapoor
- HR Manager
- Meera Iyer
Skills
Job Details
Date of Joining
12 Apr 2023
Employment Type
Full Time
Employment Status
Permanent
Notice Period
60 days
Grade
G4
Band
B2 · Design
Everything you need to know about your people.
Keep employee information organized, accessible and connected in one place. Give HR teams and managers a centralized view of employee profiles, employment details, departments, locations, reporting structures and organizational information.
- Profiles and employment details
- Departments and locations
- Reporting structures
- Organizational information
Employee directory software that opens straight into the full record — no second system to look someone up in.
A clearer way to manage employee information.
Bring employee records together instead of managing information across spreadsheets, documents, emails and disconnected systems. Maintain more accurate employee data while reducing repetitive HR administration.
Each of those sources stops being the source. Employee management software works only when one place owns each field — here, that place is the employee database.
One record · 5 sources reconciled
Personal Info
Keep every employee profile connected.
Maintain a complete employee profile covering personal details, employment information, department, designation, reporting manager, location, joining details and employee documents.
Personal Info
Contact, address, emergency, IDs
Employment
Grade, manager, location, dates
Documents
Contracts, proofs, letters
AttendanceContext
Shifts and hours — read-through
LeaveContext
Balances and requests — read-through
PayrollContext
Salary and payslips — read-through
Attendance, Leave and Payroll appear here as connected context. The depth lives on their own CollectivHR pages — this profile just proves the record is one record.
Find people. Understand your organization.
Search and filter employee records by department, designation, location, reporting manager, employee status and configured employee fields. Give HR and managers a clearer view of teams, reporting structures and how employees are connected across the organization.
The same filter that returns a list also redraws the structure beneath it — so “who reports to whom” is answered in the directory, not a separate org chart tool.
2 matches
Organization view
Keep employee data connected as your workforce evolves.
Employee information changes as people join, move between roles and teams, grow within the organization and eventually exit. Keep those changes connected through the employee lifecycle instead of creating disconnected records.
- 1JoiningApr 2023
- 2OnboardingApr 2023
- 3Role ChangeJan 2024
- 4PromotionApr 2025
- 5TransferFeb 2026
- 6Exit—
Record created from the signed offer — no re-keying.
Joining
Product Designer
Record created from the signed offer — no re-keying.
DesignBengaluruApr 2023
Six stages, three years, one employee ID — history intact at every step.
Support every major employee lifecycle moment.
Three capability areas on one continuous track — the same record carries an employee from their first day through every document to their last.
Digital Onboarding
Bring employee information, onboarding activities and joining requirements into a structured experience.
- Offer accepted
- Details collected
- Assets issued
- Day 1 ready
Document Management
Keep employee documents and HR records organized alongside the employee profile.
- Uploaded
- Verified
- Filed to profile
- Expiry tracked
Offboarding
Manage resignation, approvals, handover, clearance and exit activities through a structured process.
- Resignation
- Approvals
- Handover
- Clearance & F&F
One track, twelve steps — and the employee record is the thing being handed along it, not a form that gets re-filled at each stage.
One employee profile. Connected HR processes.
Employee records become more valuable when they connect with the rest of your HRMS. Use the same employee information across workforce management, payroll, expenses, performance and other workplace processes.
Aarav Sharma
EMP-1042
One record
Attendance
Shift & location
Leave
Policy & manager
Payroll
Grade & bank
Expenses
Cost centre
Performance
Manager & grade
Projects
Skills & capacity
Change the reporting manager once and leave approvals, expense routing and the performance cycle all follow — because none of them keep their own copy of the employee.
By department
By location
186
Bengaluru
121
Pune
94
Mumbai
81
Chennai
4 locations · 5 departments · 1 org structure
Turn employee data into workforce insights.
Use centralized employee information to understand headcount, departments, locations, employee status, workforce distribution, organizational structure and employee lifecycle trends — helping HR and leadership make better-informed decisions.
- Headcount and how it is moving
- Departments and locations
- Employee status and workforce distribution
- Organizational structure and lifecycle trends
No separate reporting build — these read straight off the records HR already maintains.
What better employee management looks like with CollectivWork.
HR gets
Centralized employee records and better workforce visibility.
Managers gets
Relevant team information and reporting structures.
Employees gets
Easier access to their own permitted information.
Leadership gets
A clearer view of organizational structure and workforce distribution.
Explore more of CollectivHR.
Employee directory and database, questions answered.
What employee directory software and an employee database actually are, what a profile holds, and how CollectivWork connects them to the rest of your HRMS.
Employee directory software is a solution that helps organizations organize and manage employee information in one centralized location. It typically includes employee profiles, contact information, departments, designations, reporting relationships, locations, and employment details.
Build a more connected employee lifecycle.
See how CollectivWork can bring employee records, onboarding, documents and offboarding together around one connected employee profile.