Can each location have its own attendance and leave rules?

Yes. Shift timings, attendance rules, leave policies, holiday calendars and approval chains can differ by location, employee group or work pattern, while every employee stays on one record and one payroll.

Can we change a policy across locations in one place?

Yes. Rules are defined once and applied to the locations that use them, so a change is made in one place rather than repeated for every site.

Can different sites use different attendance methods?

Yes. A plant can use biometric devices, an office IP-restricted web punch and a site without hardware geo-fenced mobile attendance — all feeding the same attendance record. Confirm your biometric device models with us during the demo.

Multi-location workforce

Many sites, one rulebook.

Branches, plants and stores need genuinely different shift timings, holidays and approval chains. CollectivWork lets every location run its own rules on one employee record, while payroll and reporting stay together.

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The problem

Why one policy never fits every site

Most HR problems in a multi-location business are not about missing features — they are about rules that differ by place.

Rules that differ by site

A plant, a branch and a head office rarely share shift timings, holidays or approval chains, and one global policy fits none of them properly.

Changes repeated everywhere

When rules live per site in separate tools or spreadsheets, one policy change becomes twelve — and some sites are always behind.

Reports that never add up

Leadership wants one view of headcount, attendance and payroll, but every location reports in its own format.

How CollectivWork helps

Local rules, central control

Set what differs per location, keep everything else shared, and report on all of it together.

Rules per location

Attendance, leave, shift and pay rules can vary by location, employee group or work pattern — all on one employee record.

Workforce management

Approval chains per site

A plant can route requests through a shift supervisor and plant HR, while head office goes straight from manager to HR.

Configurable workflows

Location holiday calendars

Holiday calendars and leave policies by location, so a regional holiday applies only where it should.

Leave management

Capture that suits each site

Biometric devices at plants, IP-restricted web punch at offices and geo-fencing for sites without hardware.

Attendance management

One payroll for every location

PF, ESI, professional tax, LWF, TDS and gratuity handled as part of one pay run across all your locations.

Payroll & finance

One view across sites

Headcount, attendance and payroll reported for every location together, or filtered down to one.

Workforce analytics

Configurable workforce rules

Different teams. Different rules. One workforce system.

Configure workforce management around how your organization actually operates. Apply different attendance, leave and workforce rules based on locations, entities, employee groups or working patterns.

Location

Employee group

Work pattern

Policy previewBengaluru HQ · Salaried staff · General shiftSearchLive

Effective rules

Attendance capture: Web & mobile check-in
Grace period: 15 minutes
Regularization: Manager approval
Leave accrual: Monthly · 1.5 days
Overtime: Not applicable
Week off: Sat & Sun
Timesheets: Weekly submission
Working window: 09:30 – 18:30
Break: 45 minutes
Half day after: 4 hours

Approval chain

EmployeeReporting managerHR Ops

How it works

Set up once, run everywhere

How a multi-location business runs on CollectivWork.

Add your locations
Branches, plants, stores and offices, each with its own employees and devices.
Attach the rules
Shifts, holidays, leave and approval chains set per location where they differ.
Run one payroll
Every site's attendance and leave feeds the same pay run.
Report together
See all locations side by side, and change a policy in one place.

Keep exploring

The modules behind this page

Comparing HRMS platforms?

See how CollectivWork and Keka compare on attendance, shifts, payroll, field teams and branding — and the questions to ask any vendor.

CollectivWork vs Keka

FAQs

Questions about multi-location HR

The things HR and operations teams ask us most often.